Create a Meeting for Your Virtual Event – RMH New York Help Desk

This article is for only those who are designated as Webex Bookers. Please contact a Webex Booker to schedule a Webex meeting.

This platform is meant when large amounts of external participants are involved. Internal meetings and events should be utilizing Microsoft Teams. External people can also be invited to Microsoft Team meetings by typing their email address in the invite. If you have questions about utilizing Microsoft Teams, please contact support.

Before we begin booking, we must determine which Webex product to use for our virtual event. For most Programs-based or Family-based virtual events should be sufficient with Webex Meetings while most Development-based virtual events or Town Hall format should be utilizing Webex Events.

Note: Only Webex Bookers are able to establish a stream to YouTube/Guest Rooms. If the Webex Booker leaves the session, the stream will stop.

Feature	Webex Meetings	Webex Training	Webex Events
Remote Attendees	Up to 1,025	Up to 1,000	Up to 3,000
Rich meeting controls such as: ▪ restrict audio options to computer only or toll free ▪ assign alternate hosts ▪ lock meeting room from invite ▪ Basic registration	Yes	No	No
Moderated Q&A	No	Yes	Yes
Event management features such as: ▪ Attendee registration ▪ Polling ▪ Post event surveys (event center only) Establish a panel of presenters	No	Yes	Yes
Teaching tools: ▪ Testing and instructor scoring ▪ Breakout sessions	No	Yes	No

Now that you have determined the criteria

Go to https://rmh-newyork.webex.com/ and sign-in using your work email account and password.
For Webex Meetings, go to Webex Meetings Tab >> Host a Meeting >> Schedule a Meeting.
For Webex Events, go to Webex Events Tab >> Host an Event >> Schedule an Event.
For Webex Training, go to Webex Training Tab >> Host a Session >> Schedule Training.
Type in the meeting name and configure the parameters of the event.
Click the button "Schedule Meeting / This Event" and you are done!

Just join the Webex meeting before your scheduled time and your meeting will begin.

Helpful Hints

It is always best practice to download the Webex Meetings client to your computer or phone. If you do not know how to do this, please contact support.
it is recommended to do a practice run (especially with Webex Events) since there are a lot of tools to manage as the host. It is also recommended to do a practice run for external presenters as they may not have much experience in using video conferencing.

Please refer to Stream Your Virtual Event for further information.